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Privacy Policy

Everest Management Network Inc. respects the privacy of individuals in all of our business operations. We have a longstanding commitment to protecting the personal information of candidates when providing services to our clients. Your personal information is only collected, used and disclosed by Everest Management Network Inc. in accordance with this Privacy Policy.

Why do we collect Personal Information?

As a candidate utilizing our services, you are asked to provide certain pieces of information in order for us to provide you with the best possible service. In addition to your contact details, your resume, and a description of the type of work you are looking for, your file may include the following:
  • Our interview notes.
  • Information obtained through reference and background checks.
  • Educational records.
  • Reference letters.
  • Salary information.
  • Peer and supervisor contact information.
  • Preferences regarding employment.
  • A summary of each relevant interaction between you and your Staffing Manager/Account Manager.

For contract staffing arrangements, we also require the following:

  • Information required to provide payroll services, including banking details, tax deductions and vacation allowances.
  • Information about you and your beneficiaries, as required, to enroll in our benefits packages.

We use your information to:

  • Understand your qualifications, needs and preferences.
  • Find the best job opportunities, that will give you the job satisfaction you are seeking.
  • Fulfill our clients’ requests for information about job candidates.
  • Provide you with appropriate training or career transition services.
  • Assess and develop our business and operations to better service job seekers and clients.
  • Provide payroll and other HR functions to you, for contract staffing arrangements.

Privacy Officer

To confirm our commitment to privacy, Everest Management Network Inc. has appointed a qualified member of our Senior Management Team as the Privacy Officer. The Privacy Officer is available to offer more information on our practices and policy, to ensure compliance by everyone at Everest Management Network Inc. and to address any complaints. The Privacy Officer can be contacted by mail at 350 Bay Street, 11th Floor, Toronto, Ontario, M5H 2S6.

Everest Management Network Inc.’s Privacy Officer will review any new processes, procedures or practices affecting the privacy of our employees, our suppliers and our clients to ensure they are compliant with our Privacy Policy.

Everest Management Network Inc.’s Privacy Officer commits to being aware of and knowledgeable about any changes in the Canadian Provincial privacy legislation and to ensuring Everest Management Network Inc. consistently meets or exceeds the Provincial privacy requirements.

Information Protection, Identification and Consent

Everest Management Network Inc. maintains that we will identify the purpose(s) for collecting personal information and inform the affected individuals of this purpose. When the intended use for the collected information involves releasing it to an interested third party, Everest Management Network Inc. will ensure the individual grants consent before any information is released. Consent for these purposes can be either explicit or implicit, depending on the sensitivity of the information. Everest Management Network Inc. will only collect information for which there is an intended purpose. The collected information will only be used for the purposes stated. Should the information be necessary for purposes other than those stated, separate consent will be obtained. This is true for all situations but those where Everest Management Network Inc. has obtained general consent, or where required by law. All third party suppliers, vendors and clients to whom personal information may be released have been carefully screened to ensure their Privacy Policies meet or exceed the legislated requirements.

Security

  1. Only employees who need the information to perform a specific job are granted access to personal information.
  2. We have secure databases where we store data. We also may store your personal information in paper document files in our offices.
  3. The processes of our business include sharing your personal information with others to carry out our staffing services, that is to try to find job matches for applicants and fulfill staffing service requests of client companies.
  4. For the most part, communication with us through the website is via email transmission. Email transmission can be accessed by other internet users. Please contact us by a method other than email, if you want to keep certain information confidential.

Cookies

A cookie is a small amount of data, which often includes an anonymous unique identifier, that is sent to your browser from a web site's computer and stored on your computer's hard drive.

Each web site can send its own cookie to your browser if your browser's preferences allow it, but (to protect your privacy) your browser only permits a web site to access the cookies it has already sent to you, not the cookies sent to you by other sites.

You can configure your browser to accept all cookies, reject all cookies, or notify you when a cookie is set. (Each browser is different, so check the "Help" menu of your browser to learn how to change your cookie preferences.)

Our site uses cookies to keep track of user sessions. We use cookies to deliver content specific to your interests, and for other purposes such as keeping track of user navigation within the web site.

Retention and Safeguards

Everest Management Network Inc. has set mandatory retention time-frame limits based on Provincial Employment and Labour Standards, and will retain personal information only as long as is outlined in the applicable legislation. Third party suppliers have been instructed to follow the same guidelines. In addition, appropriate safeguards relevant to the sensitivity of the information, while retained, will secure the information.

Accuracy

Everest Management Network Inc. will make every effort to ensure personal information remains current and is updated internally, and with third party suppliers, in a timely manner. Individuals are expected to update Everest Management Network Inc. with any changes to their personal information. The information will only be updated when required for the intended, previously informed purposes.

Openness

The Privacy Policy as it is presented here is in its most thorough form. Everest Management Network Inc. will provide any further information about its policy or practices. To access this information, please contact the Privacy Officer by sending a request in writing to the Privacy Officer at 350 Bay Street, 11th Floor, Toronto, Ontario, M5H 2S6. The information will be released within 30 days of receipt of the request.

Individual Access

Everest Management Network Inc. will release the personal information retained by the organization to the individual that the information is about upon request, along with the use and disclosure of any personal information.

Specific requests for information can be directed to the Privacy Officer at 350 Bay Street, 11th Floor, Toronto, Ontario, M5H 2S6. The information will be released within 30 days of receipt of the request. Should Everest Management Network Inc. not be able to comply with the request for a justifiable reason, that reason will be given to the requester.

Everest Management Network Inc. considers the following reasons justifiable reasons to refuse access to personal information.
  • Solicitor-client privilege
  • Litigation privilege
  • Security and ongoing fraud investigations
  • Proprietary or trade secret information
  • Sensitive medical information that could be obtained through other means
  • Requests that would prove prohibitively costly to provide
  • Requests that could reasonably be expected to threaten the life or security of another individual

This list is not exhaustive and other reasons may be considered justifiable.

Challenging Compliance

Individuals for whom Everest Management Network Inc. holds personal information have the right to file a challenge about the company’s compliance with Privacy legislation. Everest Management Network Inc. will consider all requests serious and will investigate any complaints thoroughly. To make a challenge, please send all relevant details and specifics to Everest Management Network Inc.’s Privacy Officer at 350 Bay Street, 11th Floor, Toronto, Ontario, M5H 2S6.

Contact Us

If you have any questions about this Privacy Statement or our website, please contact our Privacy Officer, Monica Gibbs, CHRP at monica@everestmanagement.com

Copyright © 2013 Everest Management Network Inc. / 350 Bay Street, 11th Floor, Toronto, Ontario M5H 2S6 t: 416.363.9798 / f: 416.363.3930 / free: 1.877.363.6654 / info@everestmanagement.com
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