Why do we collect Personal Information?
As a candidate utilizing our services, you are asked to provide certain pieces of information in order for us to provide you with the best possible service. In addition to your contact details, your resume, and a description of the type of work you are looking for, your file may include the following:
- Our interview notes.
- Information obtained through reference and background checks.
- Educational records.
- Reference letters.
- Salary information.
- Peer and supervisor contact information.
- Preferences regarding employment.
- A summary of each relevant interaction between you and your Staffing Manager/Account Manager.
We use your information to:
- Understand your qualifications, needs and preferences.
- Find the best job opportunities, that will give you the job satisfaction you are seeking.
- Fulfill our clients’ requests for information about job candidates.
- Provide you with appropriate training or career transition services.
- Assess and develop our business and operations to better service job seekers and clients.
- Provide payroll and other HR functions to you, for contract staffing arrangements.
To confirm our commitment to privacy, Everest Management Network Inc. has appointed a qualified member of our Senior Management Team as the Privacy Officer. The Privacy Officer is available to offer more information on our practices and policy, to ensure compliance by everyone at Everest Management Network Inc. and to address any complaints. The Privacy Officer can be contacted by mail at 350 Bay Street, 11th Floor, Toronto, Ontario, M5H 2S6.
Everest Management Network Inc.’s Privacy Officer commits to being aware of and knowledgeable about any changes in the Canadian Provincial and Federal privacy legislation and to ensuring Everest Management Network Inc. consistently meets or exceeds the Provincial and Federal privacy requirements.
We adhere to the 10 foundational principles of PIPEDA, Canada’s Federal Personal Information Protection and Electronic Documents Act, which forms the ground rules for the collection, use and disclosure of personal information, as well as for providing access to personal information for businesses in Canada.
Principle 1 – Accountability
An organization is responsible for personal information under its control. It must appoint someone to be accountable for its compliance with these fair information principles.
Principle 2 – Identifying Purposes
The purposes for which the personal information is being collected must be identified by the organization before or at the time of collection.
Principle 3 – Consent
The knowledge and consent of the individual are required for the collection, use, or disclosure of personal information, except where inappropriate.
Principle 4 – Limiting Collection
The collection of personal information must be limited to that which is needed for the purposes identified by the organization. Information must be collected by fair and lawful means.
Principle 5 – Limiting Use, Disclosure, and Retention
Unless the individual consents otherwise or it is required by law, personal information can only be used or disclosed for the purposes for which it was collected. Personal information must only be kept as long as required to serve those purposes.
Principle 6 – Accuracy
Personal information must be as accurate, complete, and up-to-date as possible in order to properly satisfy the purposes for which it is to be used.
Principle 7 – Safeguards
Personal information must be protected by appropriate security relative to the sensitivity of the information.
Principle 8 – Openness
An organization must make detailed information about its policies and practices relating to the management of personal information publicly and readily available.
Principle 9 – Individual Access
Upon request, an individual must be informed of the existence, use, and disclosure of their personal information and be given access to that information. An individual shall be able to challenge the accuracy and completeness of the information and have it amended as appropriate.
Principle 10 – Challenging Compliance
An individual shall be able to challenge an organization’s compliance with the above principles. Their challenge should be addressed to the person accountable for the organization’s compliance with PIPEDA, usually their Chief Privacy Officer.
Information Protection, Identification and Consent
Everest Management Network Inc. maintains that we will identify the purpose(s) for collecting personal information and inform the affected individuals of this purpose. When the intended use for the collected information involves releasing it to an interested third party, Everest Management Network Inc. will ensure the individual grants consent before any information is released. Consent for these purposes can be either explicit or implicit, depending on the sensitivity of the information. Everest Management Network Inc. will only collect information for which there is an intended purpose. The collected information will only be used for the purposes stated. Should the information be necessary for purposes other than those stated, separate consent will be obtained. This is true for all situations but those where Everest Management Network Inc. has obtained general consent, or where required by law. All third party suppliers, vendors and clients to whom personal information may be released have been carefully screened to ensure their Privacy Policies meet or exceed the legislated requirements.
- Only employees who need the information to perform a specific job are granted access to personal information.
- We have secure databases where we store data. We also may store your personal information in paper document files in our offices.
- The processes of our business include sharing your personal information with others to carry out our staffing services, that is to try to find job matches for applicants and fulfill staffing service requests of client companies.
- For the most part, communication with us through the website is via email transmission. Email transmission can be accessed by other internet users. Please contact us by a method other than email, if you want to keep certain information confidential.
A cookie is a small amount of data, which often includes an anonymous unique identifier, that is sent to your browser from a web site’s computer and stored on your computer’s hard drive.
Each web site can send its own cookie to your browser if your browser’s preferences allow it, but (to protect your privacy) your browser only permits a web site to access the cookies it has already sent to you, not the cookies sent to you by other sites.
You can configure your browser to accept all cookies, reject all cookies, or notify you when a cookie is set. (Each browser is different, so check the “Help” menu of your browser to learn how to change your cookie preferences.)
Retention and Safeguards
Everest Management Network Inc. has set mandatory retention time-frame limits based on Provincial Employment and Labour Standards, and will retain personal information only as long as is outlined in the applicable legislation. Third party suppliers have been instructed to follow the same guidelines. In addition, appropriate safeguards relevant to the sensitivity of the information, while retained, will secure the information.
Everest Management Network Inc. will make every effort to ensure personal information remains current and is updated internally, and with third party suppliers, in a timely manner. Individuals are expected to update Everest Management Network Inc. with any changes to their personal information. The information will only be updated when required for the intended, previously informed purposes.
Everest Management Network Inc. will release the personal information retained by the organization to the individual that the information is about upon request, along with the use and disclosure of any personal information.
Specific requests for information can be directed to the Privacy Officer at 350 Bay Street, 11th Floor, Toronto, Ontario, M5H 2S6. The information will be released within 30 days of receipt of the request. Should Everest Management Network Inc. not be able to comply with the request for a justifiable reason, that reason will be given to the requester.
Everest Management Network Inc. considers the following reasons justifiable reasons to refuse access to personal information.
- Solicitor-client privilege
- Litigation privilege
- Security and ongoing fraud investigations
- Proprietary or trade secret information
- Sensitive medical information that could be obtained through other means
- Requests that would prove prohibitively costly to provide
- Requests that could reasonably be expected to threaten the life or security of another individual
This list is not exhaustive and other reasons may be considered justifiable.
Individuals for whom Everest Management Network Inc. holds personal information have the right to file a challenge about the company’s compliance with Privacy legislation. Everest Management Network Inc. will consider all requests serious and will investigate any complaints thoroughly. To make a challenge, please send all relevant details and specifics to Everest Management Network Inc.’s Privacy Officer at 350 Bay Street, 11th Floor, Toronto, Ontario, M5H 2S6.
If you have any questions about this Privacy Statement or our website, please contact our Privacy Officer, Monica Gibbs, CHRP at firstname.lastname@example.org